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SAFE MANAGEMENT MEASURES FOR MICE EVENT PILOTS IN SINGAPORE

Updated as of 21 July 2021

IMPORTANT

1.     In response to the growing number of COVID-19 cases in the community, the Multi-Ministry Taskforce (MTF) announced on 20 July 2021 that it would further tighten Safe Management Measures (SMMs) by going back to Phase 2 (Heightened Alert) with effect from 22 July 2021 through 18 August 2021 (both dates inclusive).

2.     The information in this circular (which includes its annexes) supersedes that in previous advisories or statements.

Key updates for MICE event pilots:

i. For the period of 22 July to 18 August 2021 (both dates inclusive):

  • MICE event pilots must not have more than 100 participants at a time;
  • MICE event pilots with more than 50 participants at a time must implement mandatory Pre-Event Testing (PET) for all participants (local and foreign) except for exempted individuals [1];
  • There must be no unmasking at any time (including speakers and for photo-taking) except when eating or drinking; and
  • Participants must adhere to national prevailing guidelines e.g. participants are to be seated in groups of not more than 2 participants and must ensure that there is a distance of at least 1 metre between participants at all times.

To further reduce the risk of transmission, lunch will only be allowed at full-day events [2] (i.e. lunch will not be allowed at half-day events) with the following additional Safe Management Measures (SMMs) in place:

o Lunch duration must be limited to one hour;

o Where food and drinks are provided, ensure that these are pre-packed food and drinks for individual consumption (e.g. bento, etc.); food and drinks stations with staff or self-service are not allowed;

o Food is to be cleared from the tables after lunch and before the next session starts; and

o Tea breaks are not allowed for both half and full-day events.

ii. For forward planning purposes, Event Organisers may continue to engage STB on applications for MICE event pilots with more than 100 participants. However, please note that all approvals and MICE event pilots will still be subject to the safe management measures applicable at the time.
 


3.    MICE events refer to business-oriented events such as meetings, conferences and exhibitions arranged or held in the course of business [3] with more than 50 participants which are not held for individual consumers to attend. MICE events with 50 participants or less do not require MTI’s approval. Permitted enterprise may proceed to organise the event and adhere to the Safe Management Measures (SMMs) at the Workplace by the Ministry of Manpower. Events that are substantially social, recreational, political or religious in character, such as company D&Ds, networking events or gala dinners, do not fall within the MICE events contemplated here.

Up to 50 participants^ at a time

 

51 to 100 participants at a time

 

Up to 50 pax per zone
Safe distancing of at least 1 metre between individuals at all times

Adhere to Safe Management Measures (SMMs) at the Workplace by the Ministry of Manpower here.

 

MICE event pilot application is not required. 

Both the Event Organiser and Event Venue (collectively, EOs) must submit an application for STB’s assessment and for the Ministry of Trade and Industry (MTI) to approve the EO carrying out the event.

PET required for all foreign participants who are on a Controlled Itinerary, and any local residents and Business Travel Pass (BTP) holders with recent travel history.

^includes Event Organisers but excludes premises staff at third party venues

 PET required for all participants*

*PET exemptions are subject to prevailing SMMs. More information on PET exemptions can be found at https://go.gov.sg/pet.

 

 

 


4.     The total operating capacity per session will include all participants of the event, including exhibitors, media attending the event, speakers, participants’ liaison officers, etc. EO staff who are also participating in the event (e.g. as speakers, audience members, etc) are included in the total operating capacity. All other EO staff and external service providers are excluded.

5.     In order to further mitigate the risk of COVID-19 transmission at large-scale events, mandatory Pre-Event Testing (PET) using the Antigen Rapid Test (ART) or the Polymerase Chain Reaction Test (PCR Test) is required for individuals who are attending events with more than 50 participants at a time, except for exempted individuals [4]. EOs must adhere to the PET requirements stipulated on MOH’s PET website [5]. The ART and PCR Test results are only valid for 24 hours from the time the participants register at the testing premises to take the test. All participants (both local and foreign) must have a valid negative test result before they are allowed entry to the MICE event venue each day. EOs can either arrange for the MOH-approved COVID-19 test to be provided at the event site or request for participants to be tested in advance at MOH-approved COVID-19 test providers [6]. For events with less than 50 participants at a time, participants on a Controlled Itinerary (CI) are required to undergo mandatory PET.


SUBMISSION OF APPLICATION FOR PILOTING OF MICE EVENTS

6.      Under the Safe Business Events (SBE) framework, EOs must implement SMMs which will meet the 5 outcomes required for the piloting of MICE events in a safe and controlled manner. The SMMs must span a participant’s entire journey, at least 60 minutes before, during and at least 60 minutes after the MICE event.

7.       To hold a MICE event, an EO must submit an application for STB’s assessment and support for the Ministry of Trade and Industry (MTI) to approve the EO carrying out the event.

8.       Each MICE event and its related marketing efforts may be carried out only after receiving written approval from MTI. Please note that MTI has the right to impose stricter/additional SMMs or vary some SMMs. EOs must submit their application at least 1 month prior to each MICE event. STB and MTI will take up to 14 business days to assess each application.

9.     Please refer to Annex A and Annex B for the checklist on Safe Management Measures for Safe Business Events framework in Phase 2 (Heightened Alert) and illustration of SMMs respectively.

10.     For forward planning purposes, Event Organisers may continue to engage STB on applications for MICE event pilots with more than 100 participants. However, please note that all approvals and MICE event pilots will still be subject to the safe management measures applicable at the time.


EVENTS INDUSTRY RESILIENCE ROADMAP

11.     The Singapore Association of Convention and Exhibition Organisers and Suppliers (SACEOS) collaborated with STB and Enterprise Singapore (ESG) to formulate an Events Industry Resilience Roadmap (IRR) [7]. The roadmap provides guidance on safety management measures and best practices. Event organisers, suppliers and venues may refer to the IRR for guidelines on implementing and operationalising STB’s Safe Business Events (SBE) framework at your events.


ENFORCEMENT OF MEASURES


12.    STB will conduct enforcement checks to ensure compliance with SMMs. Enforcement action will be taken against the Event Organisers and Event Venues (collectively, EOs) who hold MICE events without registering with STB or receiving the necessary approval from MTI and/or who fail to comply with the necessary SMMs. Action may also be taken against EOs who conduct events that were not included in the event application and/or approved by MTI.

13.    Under the COVID-19 (Temporary Measures) Act passed in Parliament on 7 April 2020, first- time offenders will face a fine of up to S$10,000, imprisonment of up to six months, or both. Repeat offenders will face a fine of up to S$20,000, imprisonment of up to twelve months, or both. Businesses that are not compliant may be ordered to cease business activities or close altogether. Under the Infectious Diseases (Mass Gathering Testing for Coronavirus Disease 2019) Regulations 2021, EOs that fail to comply with requirements thereunder will face a fine not exceeding $10,000 and participants that fail to comply will face a fine not exceeding $5,000 or to imprisonment for a term not exceeding 6 months or to both. Businesses that are not compliant may also be ineligible for government grants, loans, tax rebates and other assistance.

14.   For any enquiries, please contact businessevents@stb.gov.sg. 

Click below for:

Application Form for MICE Events in Phase 2 (Heightened Alert)

Application Form for MICE Events in Singapore with more than 100 participants 

Full list of FAQs for events

 

Annex A – Checklist on Safe Management Measures for Safe Business Events framework in Phase 2 (Heightened Alert)

Annex B – Illustrations

Annex C – Safe Business Events Framework for MICE event pilots in Singapore with more than 100 participants

 

SINGAPORE TOURISM BOARD

Updated as of 21 July 2021


[1] Please refer to MOH’s website for the list of exempted individuals here: https://www.moh.gov.sg/covid-19/pet

[2] Full-day events and half-day events are defined as events in which their duration is more than 6 consecutive hours (including lunch) and less than 6 consecutive hours respectively.

[3] (a) to discuss or negotiate matters relating to trade, commerce or finance, professional practice or matters, health, arts, science, technology, industry, economics, industrial relations, security, international affairs, the environment or any other cause or matter, whether or not of a similar kind; (b) to temporarily exhibit or display goods of any kind for the purposes of sale or supply; or (c) to promote the trading of goods or the provision of services.  

[4] Please refer to MOH’s website for the list of exempted individuals here: https://www.moh.gov.sg/covid-19/pet

[5] https://www.moh.gov.sg/covid-19/pet

[6] The list of MOH-approved COVID-19 test providers can be found here: https://www.moh.gov.sg/licensing-and-regulation/regulations-guidelines-and-circulars/details/list-of-covid-19-swab-providers

[7] The Event IRR is a public-private partnership focused on three strategic objectives: (a) establishing best-in-class standards for new event safety measures, (b) creating agile business models with a focus on digital capabilities, and (c) developing pathways for professional development in a post COVID-19 world. More information on the IRR can be found here: https://saceos-irr.wixsite.com/website